From Bureaucracy to Citizen-Centricity: How the Citizen-Journey Should Inform the Digital Transformation of Public Services

From Bureaucracy to Citizen-Centricity: How the Citizen-Journey Should Inform the Digital Transformation of Public Services

Deepak Saxena, Laurent Muzellec, Joe McDonagh
Copyright: © 2022 |Pages: 17
DOI: 10.4018/IJEGR.305230
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Abstract

Organisations, including public service organisations, are increasingly adopting a digital transformation strategy, and deploying digital capabilities to enhance customer experience. However, digital initiatives in public services often focus more on the technology with relatively less regard to the citizen for whom the services are designed. To address this lacuna, this study contextualises the digital transformation of public services by focusing on the citizen. This study is based on data collected in the conduct of two projects involving public services within an EU member state. Based on the analysis of the citizen-journey in availing of public services, five common pain-points are identified – information inconsistencies, intricate website navigation, bureaucratic jargon, disconnected multichannel touchpoints, and a lack of real-time online support. To alleviate the pain-points, we offer five insights based on academic insights and international benchmarking.
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Introduction

Digital transformation is the process of using digital technologies to renew organizational processes, culture, and customer experiences (Kane, Palmer, Phillips, Kiron, and Buckley, 2015; Vial, 2019). However, it is not about the technology alone (Andriole, 2017; Furr and Shipilov 2019; Tabrizi, Lam, Girard, and Irvin, 2019). Along with technology deployment, leading corporations use marketing techniques such as consumer journey mapping to design positive customer experiences (Becker and Jaakkola, 2020; Lemon and Verhoef, 2016). As user experience is driven by the degree of effort that is required to access a product or service, simplifying the consumer journey and reducing the number of touchpoints has become a top priority for many digital and non-digital companies (Maechler, Neher, and Park, 2016; Rawson, Duncan, and Jones, 2013). Digital masters excel in this domain. Amazon’s one-click ordering feature for example erases several touchpoints and epitomizes corporate concerns to make the consumer’s journey as short and frictionless as possible.

Such digital transformation also concerns governments’ services. A survey conducted with over 1200 government officials from around 70 countries (Eggers and Bellman, 2015) notes that around 76 percent of respondents think that digital technologies have the potential to disrupt the public sector. In practice however, public services seem to be lagging, much to the frustration of citizens (Castelnovo and Sorrentino, 2018; Carvalho and Brito, 2012; Munro, 2020). One of the possible reasons for such users’ frustrations may be due to approaching digital transformation as a technological process with relatively less regard for the citizen for whom services are designed (Curtis, 2019; Janowski, 2015).

The Covid-19 pandemic has accelerated the digitalization of public services (Agostino, Arnaboldi, and Lema, 2020). Application of digital technology is part of the solution to fundamentally transforming the relationship between the public service and the citizen (King and Cotterill, 2007; Eggers and Bellman, 2015; Nili, Barros, and Tate 2019). However, digital solutions need to be paired with a fundamental cultural and organizational shift from a bureaucratic orientation to a citizen-centric focus (Claver, Llopis, Gascó, Molina, and Conca 1999; Curtis, 2019; Mergel, Kattel, Lember, and McBride, 2018). As Colin MacDonald, Chair of OECD e-Leaders notes, “If governments are to stay relevant, we need to be willing to fundamentally rethink how we serve our citizens” (MacDonald, 2017).

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