Comparative Analysis of Google Sheets and Microsoft Excel: A Discussion Case in Spreadsheet Software

Comparative Analysis of Google Sheets and Microsoft Excel: A Discussion Case in Spreadsheet Software

William Joseph Rosener
Copyright: © 2024 |Pages: 21
DOI: 10.4018/JCIT.351672
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Abstract

An emerging landscaping and lawn care service company (GreenLawn) is seeking to transition from manual record-keeping to digital solutions. With significant growth over two years, GreenLawn requires efficient software to manage operations and finances while avoiding complexity and extensive training costs. The company evaluates Microsoft Excel and Google Sheets, weighing features, collaboration capabilities, ease of use, and pricing. GreenLawn's specific needs include service scheduling, workforce management, client information storage, inventory tracking, marketing, expense tracking, and financial modeling. The comparison highlights Excel's advanced features and integration with Microsoft Office versus Google Sheets' real-time collaboration and cost-effective accessibility. Questions address software selection, task management, collaboration strategies, cost-effectiveness, integration with industry tools, scalability, training, and adoption. Ultimately, GreenLawn's decision hinges on aligning software capabilities with its unique requirements and growth objectives.
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Introduction

GreenLawn1 is a landscaping and lawn care service company that provides a range of outdoor maintenance services to residential and commercial clients. Their business offers services such as lawn and landscape maintenance, tree trimming, and yard cleanup. In under two years, GreenLawn has grown from a two-person business to a company that now employs five full-time workers and 30 or more part-time workers during the peak summer season. As their client base and service offerings have expanded, they are looking for a spreadsheet software to help manage their operations and finances as they transition from pen and paper to digital record keeping.

Figure 1.

Residential lawn care

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Royalty free image that can be included with this discussion case.
Figure 2.

Commercial lawn maintenance

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Royalty free image that can be included with this discussion case.

GreenLawn sees the shift from traditional pen and paper methods to digital record-keeping as a way to streamline their operations, boost productivity, and foster sustainable expansion in an increasingly digital landscape. They feel that digitalization could enhance collaboration and communication within their business by enabling real-time sharing and communication. This would help eliminate the need for physical document transfers and would allow team members to seamlessly interact (e.g., view schedules, etc.) regardless of their locations. Moreover, digital accessibility would help ensure that GreenLawn would have swift access to information, like employee schedules, facilitating quicker decision-making and issue resolution. Transitioning to digital processes could also eliminate the time-consuming task of manually sorting through paperwork. Furthermore, embracing digitalization could provide valuable data analysis and insights into business operations and customer preferences. These insights could help empower GreenLawn to make informed decisions, streamline processes, and uncover new growth opportunities.

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Technology Needs For Greenlawn

GreenLawn is looking for a robust platform for storing and managing data tailored specifically for its business needs. By evaluating key factors such as features, collaboration capabilities, ease of use, pricing, and integration options, they wish to make an informed decision that aligns with their specific needs and goals. Some of their business needs include:

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